City Council Meeting Minutes June 27, 2017

Minutes of Fairview City Council Meeting held on Tuesday, June 27, 2017, at 7:30 p.m. at 85 South State Street, City of Fairview, County of Sanpete, State of Utah.

Mayor Jeff Cox called the meeting to order at 7:31 p.m.   Council Members present were KaeLyn Sorensen, Bob St. Jacques, Bawb Nielsen, Casey Anderson, and Cliff Wheeler. City employees present were Justin Jackson, Dave Taylor, and Jan Anderson. Citizens present were Jay Nelson, Jason and Sarah Mardell, Ramon and Erma Lee Aaron, Milette and Michael Mackay, Marcy Curtis, Dave Fulmer, and Shauna Rawlinson.

Mayor Jeff Cox offered the invocation and led the Pledge of Allegance.

APPROVAL OF MINUTES:

Councilman Bob St. Jacques moved to approved the minutes from May 23, 2017, as amended. The following changes were made: page three, second sentence– left off the names of council members voting in favor of, and page three, paragraph nine– added two words “…back on…”. Councilman Cliff Wheeler seconded the motion. Voting unanimous in favor of.

APPEARANCES/COMMUNICATIONS:

Dave Fullmer, Waive Fee for Dance Hall for Live Radio Show Fundraiser. He would like to host a fund raiser radio show (not technically on the radio but a fun idea for a live radio show). He will charge for the event. He has lined up Spencer Cox’s band. Peter Brienholt will also be the other music act, it is a produced drama radio show. This is a fundraiser for Dani Miner and one other recipient which has not yet been contacted. The event is scheduled for the 30^th of September. Councilman Bawb Nielsen moved to waive the fee. Councilman Casey Anderson seconded the motion. The voting was Bawb Nielsen, Casey Anderson, KaeLyn Sorensen, and Bob St. Jacques in favor of. Councilman Cliff Wheeler opposed.

Marcy Curtis, Use of Dance Hall for Little Miss Sanpete Pageant. The Sanpete County fair board decided they would not hold this. Some mothers asked Marcy Curtis and Alisha Allred to hold the pageant. She is wondering if the City would waive half the cost. They need it three days, two for practice and the pageant day. They will charge for the spectators. The dates asking for are August 8^th, 9^th, and 10^th. The previous lady over the pageant is overwhelmed with all the other pageants that she is over. No one from the fair board wanted to take it on. Committee members are from Mt. Pleasant and Moroni. They will be using the stage, dressing rooms, and main floor. No kitchen. Councilman Cliff Wheeler moved to waive the fee for the two-night practices but will pay for the night of the pageant, $150 along with the $500 deposit, and the deposit will be refunded if the building is found acceptable. Councilman Bob St. Jacques seconded the motion. The voting was unanimous in favor of.

Erin Anderson, Review of Summertime Festival. The festival went well, there was a better turn out last year, but there was a steady flow of people. JD from the radio station came. She is working on getting some funds together to help the City with the cost of the flowers. For next year, she is looking at adding more things to help bring in a bigger crowd. The insurance is specific on what she can and cannot do. Looking for more sponsors. Looking at holding a motorcycle show, car show, or an ATV rodeo. She thanked the Council for allow in letting her use the facilities.

REPORTS/ACTION ITEMS – BOARDS/COMMITTEES/STAFF/OFFICERS:

Planning Commission

Business Approval, Genna Nelson, Auto Sales, 185 North State Street. All requirements were met per the Planning Commission. Jay Nelson came in behalf of Genna. They will sell a few cars behind the Inside Out store on the side street. Jay will be taking care of it for her. Genna is currently selling cars out of Mt. Pleasant and wants to move it to Fairview. They will put in gravel and will have a sign and will meet all requirements per UDOT. It was asked if there would be any cars facing state street. All cars will be facing north. Councilman Bob St. Jacques moved to approve the business license for Genna Nelson. Councilman Bawb Nielsen seconded the motion. The voting was unanimous in favor of.

Business Approval, Katie Shell, The Corner Station Co-op, 111 South State Street. Katie was not present, Jason Mardell stood in for her. They are renovating the building to meet codes. They are sharing the building. She will have booths which she will rent. There are ten booth spaces. She will charge $2.00 per square foot. Sales tax will be collected. All requirements have been met and recommended for approval by the Planning Commission.

Business Approval, Jason Mardell, The Corner Station Deli, 111 South State Street. He will sell sandwiches, soups, and it will have a window on the side. No drive through as of now. There is parking. There will be tables out in front. Can seat 20 people inside also there can be seating added in the coop area for bigger groups. Plan on using the Texaco sign and have a banner on the north side of the building. There will be nothing obstructing. All requirements have been met with the health department. He is hoping to have a soft opening by July 7^th and for the 24^th of July celebration. Planning Commission recommended approval. Councilman Cliff Wheeler moved to approve both the Corner Station Coop and the Corner Station Deli. Council woman KaeLyn Sorensen seconded the motion. The voting was unanimous in favor of.

Update on Adopt-A-Park. Dave Taylor looked at different options on adopt-a-park. Parks can be managed differently. Can break up parks. I Four Media was contacted, and they can come up with signs for the City. If the Council wants to pursue this, a resolution will need to be put together for further approval. Councilman Bob St. Jacques moved to proceed with the resolution. Councilwoman KaeLyn Sorensen seconded the motion. The voting was unanimous in favor of.

Six-County Mitigation Plan Update. Six County is seeking funding to update the regional natural hazard mitigation plan for all jurisdictions in the region. They are needing a letter of commitment to participate in the planning process from local governments before they can apply for funds. While local governments are not required by law to participate, those that would like to be eligible for federal pre- and post-disaster funds from FEMA are required to participate and adopt the final plan by resolution when completed. This letter of commitment needs to be back to them by June 30^, 2017. Councilman Casey Anderson moved to send in a letter of commitment to Six-County. Councilman Cliff Wheeler seconded the motion. The voting was unanimous in favor of.

Note: Candidates Running for Election; Mayor – Dave Taylor and Shauna Rawlinson, City Council – Kristy Jensen, Casey Anderson, Mike Jarman, and Sean Rawlinson

INTRODUCTION AND ADOPTION OF RESOLUTIONS AND ORDINANCES:

2017-03R; Independents Week Proclamation. This resolution provides a time to celebrate the independence of the member of the community of Fairview and the entrepreneurial spirit represented by our core of local independent businesses. Councilman Casey Anderson moved to proclaim the week of July 1-7 as “Independent Week” and support our local businesses. Councilman Bob St. Jacques seconded the motion. The voting was unanimous in favor of.

2017-04R; Personnel Designation List for Utah Retirement Systems, Tier 2 Exemption Eligibility. A resolution required by Utah Retirement Systems to designated employees as either eligible or non-eligible to participate in the Tier 2 program. Councilman Cliff Wheeler moved to approve Resolution No. 2017-04R. Councilman Bob St. Jacques seconded the motion. The voting was unanimous in favor. The voting was unanimous in favor of.

2017-05R; Employer Phased Retirement Policy. In 2016, legislation was enacted that enables participating employers with the Utah Retirement Systems (URS) to offer an optional retirement program called “Phased Retirement.” This policy officially authorized the employer election to offer Phased Retirement to willing, eligible retirees and establishes written policies governing the program. Councilman Casey Anderson moved to approve Resolution No. 2017-05R. Councilwoman KaeLyn Sorensen seconded the motion. The voting was unanimous in favor of.

COUNCIL REPORTS:

Mayor Jeff Cox – General City Business Update. None

Councilman Bawb Nielsen. None

Councilman Cliff Wheeler. None

Councilman Casey Anderson attended an APPA conference in Florida. In one of the classes he attended, they talked about power out-reach education opportunities for all employees and departments. Some cities have their employees ride through their parades. It would be a good idea to have our city employees ride through the parade on the 24^th. It is a good opportunity to recognize our employees. Casey would like to have this taken back to the staff. At this conference, they talked about social media and using it as a communication tool. In the park area, there are concerns with the sprinkler system at the sports part, it is spraying the tennis court. This was discussed with the city employees’ prior.

Councilwoman KaeLyn Sorensen wanted to tell everyone thanks for their help with all the 24^th of July activities. When you see volunteers make sure you tell them thanks.

Councilman Bob St. Jacques mentioned that he is pleased to have the corner station back in business.

APPROVAL OF VOUCHERS:

Councilman Casey Anderson moved to approve the vouchers from May 19, 2017 to June 21, 2017. Councilwoman KaeLyn Sorensen seconded the motion. The voting was unanimous in favor of.

EXECUTIVE SESSION:

Councilman Bob St. Jacques moved to go into executive session to discuss a personnel issue at 8:33 p.m. Councilman Cliff Wheeler seconded the motion. The voting was unanimous in favor of.

Reconvened into regular session at 9:10 p.m.

ADJOURN:

Meeting adjourned at 9:15 p.m.

Minutes of Executive session of Fairview City Council Tuesday, June 27, 2017

Minutes of executive session held on Tuesday, June 27, 2017, at 8:33 p.m. in the council room of the Fairview City Hall, 85 South State, Sanpete County, State of Utah.

Present were Mayor Jeff Cox along with Council Members Bawb Nielsen, Cliff Wheeler, Casey Anderson, KaeLyn Sorensen, and Bob St. Jacques.

I, Mayor Cox do swear that the purpose of the executive session was to discuss a personnel matter.