City Council Minutes January 18, 2018

Minutes of Fairview City Council Meeting held on Thursday, January 18, 2018, at 7:30 p.m. at 85 South State Street, City of Fairview, County of Sanpete, State of Utah.

Mayor David Taylor called the meeting to order at 7:30 p.m. Council Members present were Bob St. Jacques, Dave Taylor, Cliff Wheeler, Mike Jarman, KaeLyn Sorensen, and Casey Anderson. City Employees present were Jan Anderson, Justin Jackson, and Jeremy Wright. Citizens present were Jason Mardell, Roman and Erma Lee Aaron, Matt Sorensen, Charlotte Pemberton, Karl and Roxann Bartell, Nathan Miner, Fire Chief, and Jeff Cox, Assistant Fire Chief.

Councilman Cliff Wheeler offered the invocation and led the Pledge of Allegiance.

APPROVAL OF MINUTES:

Councilman Cliff Wheeler moved to approve the minutes from November 28, 2017 and December 28, 2017. Councilman Casey Anderson seconded the motion. The voting was unanimous in favor of.

REPORTS/ACTION ITEMS – BOARDS/COMMITTEES/STAFF/OFFICERS:

Welcome New Council Member(s) and City Council Assignments Given.

Councilman Cliff Wheeler – Mayor Tempore; Police, Public Safety, Building and Grounds, and Cemetery

Councilman Casey Anderson – UAMPS Representative, Power, and Sports and Recreation

Councilwoman Kaelyn Sorensen – RAP Tax and Youth City Council

Councilman Bob St. Jacques – Planning Commission Representative and Business development

Councilman Mike Jarman – Water and Sewer and 24^th of July Chairperson

Continuation of Discussion Regarding Variance Approval for Karl Bartell, 185 East 100 South. The time was turned over to Councilman Bob St. Jacques. He found no state regulation on shipping containers. It seems that it falls to cities and towns to regulate them. Discussion ensued on the variance request (also see minutes from November 2017). The main issue is the setback. There is no other place to put the storage container or even a shed. Mike Bartell stated that the property was divided, and then the container was installed. When the property was divided, there was no consideration of the existing shed. The shed is off by two feet. Roseann Bartell stated that they are short of a garage area. There is no backyard. It was asked if a fire truck could get through if needed. It can. It was asked what would stop someone else from putting a container on the property line. This is a variance, this does not change how the City views storage containers. The ordinance does not change. Councilman Bob St. Jacques moved to approve the variance for Karl and Roseann Bartell with the stipulation that if they move or sell, the container must be removed, the container is temporary, it will have to be painted. Councilman Cliff Wheeler seconded the motion. The voting went as follows: for—Bob St. Jacques, Cliff Wheeler, Mike Jarman, and Casey Anderson; against—KaeLyn Sorensen. Mr. Bartell will paint the container as soon as the weather permits.

Planning Commission:

Planning Commission Chair and Co-Chair Approval. It is by recommended from the Planning Commission that Alyson Lee be approved as chair for the second time, approve Kyle Durrant as co-chair, and Shauna Rawlinson as a new member filling the vacancy left by Mike Jarman. They also recommend that Charlotte Pemberton serves as an alternate. In section C of the ordinance, it says that there are no alternatives. If the City Council would to make the change, the ordinance will need to be amended. Councilman Cliff Wheeler mentioned that the Planning Commission is not own governing body, it is directed by the City Council. Is there a conflict with the Mayor continuing as City Planner working with the Planning Commission? The assignment was given to Councilman Wheeler to do some research on this so that the citizens have a third-party answer. Councilman Wheeler moved to accept Alyson Lee as Planning Chair and Kyle Durrant as Co-chair and Shauna Rawlinson as Planning Commission member. Councilman Bob St. Jacques seconded the motion. The voting was unanimous in favor of.

Fire Department:

Fire Department Reorganization. Nathan Miner will continue as the fire chief for another year. Jeff Cox will serve as the Assistant Fire Chief. Paul Kendall will serve as the person over the maintenance of equipment. The Secretary position will be dissolved because the department just purchased a new reporting and tracking program. This will help in improving our ISO rating. The ISO should drop from a six to a four.

Nathan took the brush truck to fight two national fires, Wyoming and California. This should bring in some revenue (82,000). Councilman Mike Jarman moved to ratify the changes within the fire department making Jeff Cox the assistant chief and Paul Kendall person over maintenance and dissolving the position of secretary. Councilwoman KaeLyn Sorensen seconded the motion. The voting was unanimous in favor of.

Police Department

Introduce Jeremy Wright, New Chief. Chief Wright has property in Indianola. He and his family spend time there and camping. He has come love the area and wanted this to be the place he retired in. Since his time here, he has had three vehicle burglaries, four different child abuse cases, an assault, dog bite, and some speeding infractions. He has had a few meetings trying to get a feel for what is happening in the County and help work on creating protocol for officer-involved shooting(s).

Horrocks Engineering Service Master Agreement. The engineering services master agreement was given to the Council for their review. Once a project is decided upon this agreement will need to be signed.

Sanpete News Contract Approval. The yearly contract from Sanpete Messenger is $1545 less 10% discount for having yearly contract and 5% further discount for paying up front comes to $1314 saving $232. In this package it includes Mormon Miracle (MM) Pageant supplement – $600, high school booster for high school is $70, 24^th of July ad $576, idol ad $88, 24^th thank-you ad, $104; and Christmas ad $108. The Council discussed reviewing the MM Pageant Supplement and the 24^th of July ad.

Youth City Council. Councilwoman KaeLyn Sorensen was asked to get with Treavor Ence to formulate a plan to put this youth council together. May want to see how other cities run their youth program.

Appointment of City Treasurer and City Recorder. Upon motion by Councilman Bob St. Jacques moved to approve the appointment of Kammy Tucker as City Treasurer and Jan Anderson as City Recorder. Councilman Mike Jarman seconded the motion. The voting was unanimous in favor of.

24^th of July Dates Discussion. The following are suggested days for the events: Friday – kid’s rodeo, Saturday – Rodeo, Monday – ATV rodeo, and Tuesday the derby. Councilman Mike Jarman will be meeting with the committee members to firm up the dates.

INTRODUCTION AND ADOPTION OF POLICIES, RESOLUTIONS, AND ORDINANCES

Resolution No. 2018-01R; A Resolution Amending the Day for Holding Regular City Council Meetings. Councilman Cliff Wheeler moved to approve Resolution No. 2018-01R. Councilwoman KaeLyn Sorensen seconded the motion. The voting was unanimous in favor of.

Resolution No. 2018-02R; A Resolution Changing the Date of Fairview City Planning Commission Meeting. Councilman Bob St. Jacques moved to approve Resolution No. 2018-02R. Councilman Mike Jarman seconded the motion. The voting was unanimous in favor of.

Resolution No. 2018-03R; A resolution of the Fairview City Council Authorizing Mayor David Taylor to Act on Behalf of Fairview City. Councilman Cliff Wheeler moved to approve Resolution No. 2018-03R. Councilman Bob St. Jacques seconded the motion. The voting was unanimous in favor of.

COUNCIL REPORTS:

Mayor Dave Taylor – General City Business Update. A clean in place is scheduled at the sewer plant. The last one was in October. The plant is running efficiently. The substation is ready to have the cement poured. The assembly is ready to be brought down to be placed.

Councilman Casey Anderson asked if the Council had received their invitation from UAMPS. A work meeting is scheduled for February 1^st in Ephraim. This is a joint session with Spring City, Ephraim,

Mt. Pleasant, and us. The purpose of the meeting is to educate how the power projects work. The parks are shut down for the winter, they will reopen again in the spring.

Councilman Bob St. Jacques mentioned that people are turning shipping containers into homes. He will have the Planning Commission look into this.

APPROVAL OF VOUCHERS:

Councilman Cliff Wheeler moved to approve the vouchers from December 22, 2017 to January 16, 2018. Councilman Bob St. Jacques moved to second the motion. The voting was unanimous in favor of.

EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE:

Councilman Casey Anderson moved to go into executive session at 8:29 p.m. Councilman Mike Jarman seconded the motion. The voting went as follows: for– Cliff Wheeler, Casey Anderson, Mike Jarman, KaeLyn Sorensen, and Bob St. Jacques. None opposed.

City Council reconvened back into regular session at 8:46 p.m. No other official business was discussed.

ADJOURNMENT:

Councilman Bob St. Jacques moved to adjourn meeting at 8:47 p.m. Councilman Mike Jarman seconded. Motion carried.

Minutes of Executive Session of Fairview City Council Thursday, January 18, 2018  

Minutes of executive session held on Tuesday, January 18, 2018, at 8:30 p.m. in the council room of the Fairview City Hall, 85 South State, Sanpete County, State of Utah.

Those present were Mayor Dave Taylor and Jeff Cox along with Council Members

Cliff Wheeler, Casey Anderson, Kaelyn Sorensen, Bob St. Jacques, and Mike Jarman.

I, Mayor Taylor, do swear that the purpose of the executive session was to discuss a personnel matter.