City Council Minutes February 21, 2019
Minutes of Fairview City Council Meeting held on Thursday, February 21, 2019, at 85 South State Street, City of Fairview, County of Sanpete, State of Utah.
Mayor Dave Taylor called the meeting to order at 7:30 p.m. Councilmembers present were Cliff Wheeler, Casey Anderson, Bob St. Jacques, Sean Rawlinson. Councilwoman Kaelyn Sorensen was not present due to illness. City Employees present were Jeremy Wright, Logan Ludvigson, and Jan Anderson. Citizens present were Shauna Rawlinson, Roman and Erma Lee Aaron, Jim Cheney, Lyle Poole, Kathy Anderson, Kyle Durrant, Mike and Millette Mackay, Lyman and Kenda Barlow, Josh Barlow, Jim Bean, Erin Smith, David Simmons, Charlet Pemberton, Angela Thompson, Shaun Harper, and Kathy Anderson.
Mayor David Taylor offered the invocation and led the pledge of allegiance.
APPROVAL OF MINUTES:
Councilman Sean Rawlinson moved to approve the minutes as amended. Councilman Bob St. Jacques seconded the motion. The voting was unanimous in favor of.
PUBLIC HEARING:
Open Public Hearing to Receive Comments on Designating a Utah Enterprise Zone. Mayor David Taylor opened the meeting explaining the need to have an enterprise zone within the City of Fairview. After meeting with Six County, the Mayor saw the benefit it would have for business owners. In 2008, Fairview City applied for an enterprise zone, and at that time, it was established. The zone included the businesses/commercial zone. When renewal came up, it was decided that there were no businesses in town that would benefit from the enterprise zone, so the City let it lapse. The City is asking for comments from the public in designating an enterprise zone. The proposed area for the zone will be the entire City. This will allow Home Occupations the opportunity to be included in the zone.
Erma Lee Aaron asked if there would be any change involved with business owners. Mayor Taylor asked that he was not aware of any. There will be tax credits available for qualified business. No more comments.
Close Public Hearing to Reconvene into Regular Session. Mayor David Taylor closed the public hear at 7:37 p.m. and reconvened back into regular session.
APPEARANCES/COMMUNICATIONS:
Jim Bean, American Legion #4, Support for Sanpete County Veteran’s Memorial Project. Adjutant David Simmons was approached by the County Commissioner to come to every city within the county and ask for their support with contributing names for a memorial they are putting together at the fairgrounds. They are asking for names of men and woman who have serviced in the armed forces. This project is in its preliminary stage. Just asking for support of names then the funding will come later. They want to include this project in with the grant for finishing the fairgrounds. The County expects the total project will be around two million dollars. The Council was in support of helping with names.
Milette Mackay – Chocolate Festival Overview and Discussion. The festival was a success. They had a waiting list of 15 vendors who were hoping to come. Because of some extenuating circumstances, Milette is asking if Fairview City will sponsor the festival in the coming years. She will continue to be the person in charge and work with the City. The City will help with collecting money and paying expenses. There are two expenses which are the radio and newspaper advertisements. Kevin Christensen with Sanpete County Economic Development has been good to donate $400 which takes care of the advertisements. Councilman Bob St. Jacques moved that Fairview City will now host the Chocolate Festival that is held in February of each year. There will be no charge for the use of the Dance Hall. Councilman Sean Rawlinson seconded the motion. The voting was unanimous in favor of.
Shaun Harper – Lot Split and Sign Code Violation. Mayor Dave Taylor opened the discussion, he briefed the Council that Mr. Harper had split his lot and recorded it, the problem was that he never met with the Planning Commission/City Council on the split. In this split, it created a flag lot. Fairview City does not allow flag lots. Mayor Taylor sent a letter to Mr. Harper back in November and again in January acknowledging that the City was aware of the lot split and asked him to rectify the illegal lot split. No acknowledgment was received from Mr. Harper until January 2019. Mr. Harper was invited to come to City Council to discuss his options.
Mr. Harper owns a real estate company. He sold the home after he split the lot. Mr. Harper stated that he has no intention of building a home on his lot (flag lot). He is using it for storing his equipment and to house his sign which now does not meet code. He has talked to the neighbors, and they are fine with the sign. The sign was approved by the Planning Commission back before Mr. Harper split the lot. Because Mr. Harper did not meet with the Planning Commission and go through the proper channels of a lot split, the City Council would like him to meet with the Planning Commission and go through the correct procedure of asking for a variance. The City Council is unable to proceed with any recommendations or answers to this issue. Councilman Bob St. Jacques moved to have Mr. Harper go through the correct procedures of first meeting with Planning Commission and if denied by them, meet with Mayor Taylor to start the proceedings of asking for a variance. Councilman Sean Rawlinson seconded the motion. The voting went as follows– for Councilmen Cliff Wheeler, Bob St. Jacques, and Sean Rawlinson. Councilman Casey Anderson abstained from the vote due to a conflict with his profession being a real estate agent.
REPORTS/ACTION ITEMS – BOARDS/COMMITTEES/STAFF/OFFICERS:
Planning Commission
Home-Occupational Permit (HOP) Approval – Kathy Anderson, KD Enterprise, LLC., 376 South 200 East. Mrs. Anderson met with the Planning Commission. She is marketer for Rifevidoes.com. She puts together accessory kit tabs. The Planning Commission found no issues and recommends approved from the City Council. Councilman Sean Rawlinson moved to approve the HOP for Kathy Anderson. Councilman Cliff Wheeler seconded the motion. The voting was unanimous in favor of.
Business Approval – Lyle Poole, Seal Coating, 316 South State. Mr. Poole would like to have a seal coating business. He met the Planning Commission and has met all requirements. They recommend approval. His truck will be parked off the street in the backyard. Councilman Cliff Wheeler moved to approve the business license for Mr. Poole per recommendations from the Planning Commission. Councilman Casey Anderson seconded the motion. The voting was unanimous in favor of.
Business Approval – Kenda Barlow, Business Approval, Handy Man Services & Mechanics, 345 East Canyon Road. The Barlow’s met with the Planning Commission. They have met all requirements and the Planning Commission recommends approval. They have two sheds that they want to take down which will allow access to the back of the property where there is another shed. Josh Barlow will do mechanic work out of the shed in the back. Josh will also do oil changes, fix tires and then eventually move into the mechanics. This business is mainly a handy man business. He is licenses and they are working on getting insurance. Councilman Bob St. Jacques moved to approve the business license for the Barlows per recommendation from the Planning Commission. Councilman Cliff Wheeler seconded the motion. The voting was unanimous in favor of.
Jim Cheney – Lot Split, 180 West 100 North. The split has met the set forth by the City. There is adequate frontage. They plan on fixing up the house and plan on selling the lot behind the house. Councilman Cliff Wheeler moved to accept this lot split on 180 West 100 North. Councilman Bob St. Jacques seconded the motion. The voting was unanimous in favor of.
Flood Plane Discussion. Mayor Dave Taylor stated that the zoning of the creek in Fairview needs to be addressed. The flood plain has caused some problems for homeowners. Mayor Taylor has reached out to FEMA, The Corps of Engineers will do the survey, but the City is out four or five years due to the process of receiving funding help. Mayor Taylor would like to get approval to reach out and start working on getting funding for this project. Councilman Sean Rawlinson moved to proceed with getting funding to update the City’s flood plain. Councilman Casey Anderson seconded the motion. The voting was unanimous in favor of.
Award Bid(s) on 1987 GM V2500 Truck, Sullair Compressor, and 1982 Ford Line truck
Mayor Dave Taylor opened the bids. Air compressor- First bid from for $1,000 from the Turpin brothers, Kyle and Corey. Second bid was received from Brent Christensen for $2,095. No other bids were received. No bids were received for the 1987 GM truck nor the 1982 Ford. Councilman Bob St. Jacques moved to accept the high bid from Brent Christensen for $2,095. Councilman Sean Rawlinson seconded the motion. The voting was unanimous in favor of. Councilman Cliff Wheeler reminded the Council that the money was to go towards Christmas lights and/or the new sign at the rodeo grounds for the Kellers.
24thof July Update. Councilman Sean Rawlinson stated that he is still trying to line up help for the parade and the idol, and still talking with Janeen and Robert Garlick for their help with the concessions. Wanting to hold a meeting in a week or two.
Rodeo Ticket price Increase. It was proposed that the City increase the rodeo tickets from $8 to $10. Councilman Casey Anderson moved to approve the rodeo ticket increase from $8 to $10. Councilman Bob St. Jacques. The voting was unanimous in favor of. Note: the derby tickets will be sold through Etec ticket sales. The date is tentatively set for May 15th. No tickets will be sold out of the City office this year. The other ticket events will be sold down at the gate at the arena. The date for the rodeo will be Saturday, July 20th, ATV rodeo will be Tuesday, July 23rd, and the derby will be Wednesday, July 24th– not sure on the other activities, considering the kids rodeo on Friday, July 19thand Monday, July 22ndfor the ice breakers.
INTRODUCTION AND ADOPTION OF RESOLUTION AND ORDINANCES:
Resolution No. 2019-01R; This Resolution Allows Fairview City Employee(s) the Choice of Fairview City Managing their Cellphone Account or the Option to Manage their Own Cellphone Account with a $50 a Month Reimbursement. The purpose of this resolution was to better compensate the City Treasurer and City Recorder for what they do. They use their cell phones more and more with City business. Councilman Casey Anderson wanted to see this resolution be more uniformed and asked that it include the City Council and part-time help also. The resolution placed before the Council did not have enough language in it to substantiate this change. Councilman Sean Rawlinson moved to table and bring back next meeting with new language. Councilman Casey Anderson seconded the motion. The voting was unanimous in favor of.
Resolution No. 2019-02R; A Resolution Authorizing the Submission of an Application for Designation as a Utah Enterprise Zone to the State of Utah Governor’s Office of Economic Development. Councilman Bob St. Jacques moved to approve Resolution No. 2019-02R; A resolution Authorizing the Submission of an Application for Designation as a Utah Enterprise Zone to the State of Utah Governor’s Office of Economic. Councilman Cliff Wheeler seconded the motion. The voting was unanimous in favor of.
COUNCIL REPORTS:
Mayor David Taylorwith Xpress bill pay there are about 1/3 of the citizens who signed up, 70 of which have elected to go paperless. This is a savings of a $1,000 a month on credit card fees. It also gives the citizens better service.
There are enough veteran flags to start the eagle project, will not have to draw out any money for this.
A lien from the City was put on Junction Market for their unpaid utility bills. Through the attorneys, the agreement needs to be adjusted. Learned that a city cannot put a lien a property for payment on utilities. Later, Mayor Taylor will bring the Council up to speed on what the legalities will be.
The Dance Hall stage floor has been changed out and a new floor has been installed. There are some marks on the floor that was caused by the casters from the table and chair dollies. These casters have been changed out. Kerry Coates is looking for an opening in events dates that he can go in and refurnish the floor.
Councilman Cliff Wheeler stated that when the veteran flags were taken down, there were some poles that should have been left which were taken out. Will need to take some time and figure veteran grave will need to have a new pole added. Councilman Wheeler asked if many surveys had been turned in—maybe a dozen. Next month, the results will be available.
Councilman Casey Anderson stated that he is working with the Horse Butte Wind Project. Fairview City has the responsibility of retro fitting our poles. Will receive some money to do this. There are just three poles and the deadline to have this done is December 2019. The Mayor and Council should have received their UAMPS invitation to their tool kit held in conjunction with the Leagues of Cities and Town Midyear convention in St. George.
Councilman Bob St. Jacques stated that the farmers market is meeting on February 28th. Will report next meeting on what transpired.
APPROVAL OF VOUCHERS:
Councilman Cliff Wheeler moved to approve the vouchers from January 17, 2019 to February 12, 2019. Councilman Sean Rawlinson seconded the motion. The voting was unanimous in favor of.
EXECUTIVE SESSION:
Councilman Cliff Wheeler moved to go into executive session at 8:59 p.m. to discuss a personnel issue. Councilman Casey Anderson seconded the motion. The voting was unanimous in favor of.
City Council meeting reconvene back into regular session at 9:10 p.m.
ADJOUNMENT:
Councilman Sean Rawlinson moved to adjourn meeting at 9:15 p.m. Councilman Bob St. Jacques seconded. Motion carried.
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