City Council Minutes July 11, 2019

Minutes of Fairview City Council and Public Hearing held Thursday, July 11, 2019, at 85 South State Street, City of Fairview, County of Sanpete, State of Utah.

Mayor David Taylor called the meeting to order at 7: 33 p.m. Councilmembers present were Cliff Wheeler, KaeLyn Sorensen, Casey Anderson, and Sean Rawlinson along with City Employees Jeremy Wright, Jan Anderson. Logan Ludvigson, and Greg Sorensen. Councilman Bob St. Jacques was excused. Citizens Janice Miner, Mary Weston, Erick and Jette Utley, Janice Taylor, Jerry and DeAnn Barentsen, Peggy Kerksiek, Roman and Erma Lee Aaron, Susan Earnest, Kay Sharp, Richard Cox, Bret L. Broadhead, Michael S. Roberts, Jared Livingston, Rae Lohmeyer, Talon and Katelyn Peterson, Shauna Rawlinson, and Robyn Hathaway were also present.

The invocation and Pledge of Allegiance was offered by Jan Anderson

APPROVAL MINUTES FROM PREVIOUS MEETING:

None

PUBLIC HEARING:

Consideration of Lower the Water-Base Rate from 8,000 Gallons Per Month to 5,000 Gallons Per Month and Increase the Rate –Step Structure on Water Used Over the Allotted Amount Allowed.

Mayor David Taylor opened into public hearing at 7:38 p.m. The purpose of the meeting has to do with the landslide up the canyon and conserving water. The City would like to ask the citizens to conserve. The City has not had to ration water as other communities because of you citizens who have come forward to help. Mayor Taylor did a study. Right now, with the break, the City is losing three million gallons of water a month. Eighty-five percent of the citizen live between 3,000 to 5 000 gallons of water a month, and then there are some citizen that average 30,000 to 50,000 gallons of water a month which means that well #4 must run. Well #4 gives the City the most grief. If everyone lived within the guidelines, then the City would not have to address this. The meeting was then opened up for public comment at 7:50 p.m.

Jette Utley– we use 6,000 to 7,000 so it is a concern for us, so if we have more children come and stay with us then we are in trouble. We live in the mill. We have two trees, and we don’t even water them. Ave is 120 gallons a day. It is a major and what is the amount and how much?

Peggy Kerksiek. How do we know our amount before we get our bill so I know to cut back? I’m cutting back now. I have done everything I can think of. I can’t afford for my bill to go up. I would like to know before. Answer- please come in and let us go over your bill with you. The City has the capacity to tell the peaks or spikes of when water is being used and then mostly likely able to pinpoint what is causing the use of the water.

Kay Sharp is this going to turn into a permanent situation or when the pipeline is fixed, then it will go back to what it was. I am assuming that it is being fixed. Temporarily. So is the water going to 8,000 or 5,000 and stay that way. Okay- stay that way. Is this a way for Fairview City to capitalize on more revenue– not necessary; this helps to treat everyone equal. Those that don’t use as much, they will not be penalized but those that use it will.

Mayor Taylor working on a sewer reuse water plan. There are two options– one is to treat it and send down the river or two use it in the City limits. Can use this water on the cemetery and places like that and those on the westside of town. The irrigation companies need to come together and put in a pressurized system with this.  Need to have a majority of stockholders come in and do this. This is a separate project. It will not be free it will be a cost.

Susan Earnest I don’t have a water share, so do I have to buy a share. I should not have to buy one–  the goal is to help people conserve.

Jerry Barentsentalk about the westside, yes we have irrigation the total number of shared is 151 and 80 percent are used by farmers so is someone is looking to buy a share, it is very difficult to get. So with what new development is being planned on the city ditch, right now it doesn’t got to personal property.  Mayor growth is coming, and the sewer can produce the water needed on the westside.

Kay Sharp could there be an agreement with Sanpitch city ditch water where they’re pumping a certain amount of water out of the Sanpitch into the pond to compensate–  this is where you come together with the irrigation company with these questions. Kay this would increase the water flow especially the first of the water year–  it will be metered. New projects have to be metered. Kay this isn’t as bad a plan as I thought it was going to be. This gives a means to pay the overage. Where is the round off if we go over a 100 then would it charge–  it would go into the next tear.

Peggy KerksiekI love being educated, we need to educate people–  the State has a program that is online. They are a big resource.

Councilman Cliff Wheeler these new water meters which for the most part have been installed; they are an auto reader they are pretty accurate. I used 1,000 gallons to water my lawn twice. Surprised at how much I used. Tried to put this off until we got the meters installed. It is better to have the meters read each month so it better to manage it.

Councilman Casey Anderson there is a website conservewater.utah.gov.

Robin Hathaway like Jetti said, this drop is 37 percent of the water base that is a little high, with that percentage it seems a little high.

Councilman Casey Anderson we have a water master plan in development now. Like to tell you that your water bill is going to go up for new project. We have not saved money like we should have this should have happen 20 to 30 percent. We are trying to play catch up. Most citizens would like to have water in that tank than babying the system, we are getting the ball rolling. This is not going to be the final number it is going to change. In reference, we are willing to fill our cars with gasoline and then what is the difference of what water costs. It cost money to have a water infrastructure. Be prepared to maintain and hoping to maintain the systems. The City if going to have an open house September 7th. Invite everyone to come and see the improvements, the City has made.

Close Public Hearing and Reconvene Back into Regular City Council Meeting. Mayor Taylor closed the public hearing and reconvened back into regular meeting at 8:14 p.m.

APPEARANCES:

Jared Livingston – Approval of Preliminary Plan for Carwash to be Located Approximately

25 East Canyon Road. Jared presented the plan on the building and what it will look like. It was asked what is your and UDOT conversation– everything is good. Entrance is off Canyon road and exit is off into Milburn road. The whole lot is utilized for this. Any size of rig of any fashion will be able to go there. Concerns on this project was the future of Fairview. It is coming whether we like it or not.  Like to provide jobs and safety. Have you seen the corner on a weekend, I can help the situation with RV dumps? There will be two RV dumps on the side. This will help eliminate the congestion. They will be on the south side of the property. The carwash is further north of the property. On a water standpoint, the technology with recycling the water will be helpful with the reuse. The average use of the water will be the same as a household monthly. I Can monitor the wash from phone. Councilwoman KaeLyn Sorensen moved to approval the preliminary plan on this proposed carwash. It was asked what the timeframe was on this. It will take some time. Councilman Sean Rawlinson seconded the motion. The voting was unanimous in favor of.

REPORTS/ACTION ITEMS – BOARDS/COMMITTEES/STAFF/OFFICERS:

Update of 24^thof July. It is looking good. Councilman Sean Rawlinson stated he been in communication with the committee should be a fun. The horseshoe tournament is Saturday the 13^thinstead of the 12^thFriday. Councilman Cliff Wheeler asked if the Council had a ride for the parade, Gerald Peahl should have the ride. Susan Earnest stated that she gets all the traffic on her street would like to have officers there because the people go fast. Kenna Sidwell is the grand Marshall.

Water Department.

Update and Approval to Move Forward on Repair of Spring line. The contract has been let out the City has a game plan to install 900 feet of plastic pipe. Conversation has been with Horrocks to go one size bigger. There was a six-inch main line on the south side of the creek when originally built in 1905. Applied for a million-dollar grant will have to take a lone on plan for 50 years. Will have to fuse one install. Hoping within a month to have it energized.  UDOT does not want the City up there until after the 24^thof July. It is coming in cheaper than originally thought.

Power Department.

Discussion of Purchasing a New Bucket Truck. City Employee Greg Sorensen stated he has been going over the idea of purchasing a small bucket truck. The cost would be around $126,000 to $160,000. The one he is looking at would be closer to $126,000. It would be beneficial to the City; the big bucket truck is 19 years old. Jared Eliason came over to work on it. To replace the big bucket truck is over $300,000 with a small one then the big would one would get used minimal. It would be more like next April before a new bucket truck would be ready for the City to use. Wanting to get Council approval move forward. It will come out of electrical budget. It was added to budget. It would be beneficial to the City. The Council gave approval to pursue with investigating a new small bucket truck and then bring information back. Greg stated that al the seating at the rodeo grounds have been done for the 24^thand a new roof was put on the announcers stand. Got the sink working in the snack shack.

INTRODUCTION AND ADOPTION OF RESOLUTIONS AND ORDINANCES:

Resolution 2019-10R; A Resolution Authorizing and Approving an Increase in the Participant’s Entitlement Share Under the Carbon Free Power Project Power Sales Contract for the Lay-Off Power Sales Agreement Associated with Joint Use Module Plant (JUMP) Operations at the Carbon Free Power Project; and Related Matters. Councilman Casey Anderson stated that this is one of the steps that the cities must go through. The Federal Government are going through with this project which one of the small modular reactors will be utilized by the U.S. Department of Energy for research and development.

The purpose of starting this partnership is it will eliminate the City’s risk. This is a first of its kind of project. They will use it for x number of years (15-30 years). When they are done with their project then it will be turned back over to the owners to use the modular. We will have the option to use the power when they are done. This resolution does not lock the City into this. Councilman Casey Anderson moved to approve Resolution number 2019-10R. Councilwoman KaeLyn Sorensen seconded the motion. The voting was unanimous in favor of.

Resolution 2019-11R; A Resolution Authorizing and Approving an Increase in the Base Rate for Culinary Water Usage for Customers Who Are Serviced by the Fairview City Culinary Water System. This resolution deals with water overage but does not change the monthly rate fee. Councilman Casey Anderson proposed lowering the base rate to 6,000 gallons per month and then the first tier to the overage start at 6,001 up to 18,000 gallons per $2.50 per 1,000 gallons over. After some discussion, the Council agreed. Councilman Sean Rawlinson moved to amend Resolution 2019-11R to reflect the change from $2.50/1,000 gallons– For usage above 5,000 to 20,000 gallons over base to usage above 6,000 to 18,000 gallons over base. And continue as proposed with $.50 increments(see attached schedule). Councilman Cliff Wheeler seconded the motion. The voting was unanimous in favor of.

Resolution No. 2019-08R; A Resolution of the Fairview City Council Amending Code of Revised Ordinances of Fairview City, Title 13-000 Police and Public Offenses, Chapter 13-200, Animal Control.Mayor David Taylor mention that Councilman Bob St. Jacques would like to have added in section 13 211 add in large animal shall be buried. The Planning Commission has defined large animal and small animal. In section 13-300-1 Item 3 dog license, be effective cross out year to year and put in effective from calendar year to calendar year. Need to adjust the number of dogs to correspond with the zoning ordinance (single and multi-family). In section 13 2011-06 take out swine. Councilman Sean Rawlinson had concerns with the fees and are we our taking out “rural” in the community? It was stated that that the fees came from what other communities are charging. The times are changing, would like to marry codes with current standards. If there is a code in place, then the City can enforce it. The City is not going out and looking for issues. But if a citizen has a complaint then the City has some backing for them. Councilman Rawlinson is not comfortable with the changes. Chief Jeremy Wright would like to have it passed so that he has something to work with. This is a living document and can be changed with needed. But this give the City a start with updating this code. Councilman Cliff Wheeler moved to approve Resolution No. 2019-08R as amended. Councilman Casey Anderson seconded the motion. The voting went as follows: for Cliff Wheeler, Casey Anderson, and KaeLyn Sorensen. Opposed Sean Rawlinson.

COUNCIL REPORTS:

Mayor David Taylor, General City Business. Mayor David Taylor mention that the Canyon Road project could be done by the 18^thof July or at least the big stuff. They will work with us during the celebration. Would like to entertain starting a sprinkler program at the rodeo grounds. Like to pursue for long time arrangements making it easier. This is contingent on budget money. The pickle ball lines are complete. After the 24^th,there is an eagle scout project where they will go in and seal the benches at the arena have 10 gallons left over. Continue paint around the rodeo grounds as we can. Putting maps together for annexation. Wait on west side. Horrocks design is down a million – ask dave on this . scaled back.

There is a situation with an individual in town who filled a few manholes with road base. He was asked to have it removed by July 31^st. May need to come back to ask for support if needed talked to him today, he has to the 31^stto take care of. If not come back to council for legal support if needed.

Councilman Cliff Wheelerwanted to thank the employees for all they do for the city.

Councilman Casey Andersonmentioned that he had one concern with heavy equipment driving around with the wear and tear on the roads. How high they are building up the canyon road? Once they chip seal will this all be gone? They are pealing up asphalt, Mayor Taylor will monitor and address these items with them.

Followed up with cleaning the creek with Lynn Anderson, the irrigation company (Cottonwood/Gooseberry Irrigation Company) is willing to help the City and community with cleaning the creek. The question he had was contacting homeowners getting permission to be on their property. Look at early fall in scheduling a day to do this. Send this out as a community service project. Need to figure out what to do with the tree limbs etc. This will take some planning.

Councilwoman Kaelyn Sorensenmentioned that she has had people ask her if the irrigation water is off. Some have planted lawns. Not sure what the irrigation company is doing.

Councilman Sean Rawlinsonmentioned that he is excited for the 24^th. Thanks everybody– appreciate you.

APPROVAL OF VOUCHERS:

Councilman Cliff Wheeler moved to approve the vouchers from June 19, 2019 to July 10, 2019. Councilwoman KaeLyn Sorensen seconded the motion. The voting was unanimous in favor of.

ADJOUNMENT:

Councilman Sean Rawlinson moved to adjourn meeting at 9:31 p.m. Councilwoman KaeLyn Sorensen seconded the motion. Motion carried in favor of.