City Council Minutes April 19, 2018

Minutes of Fairview City Council meeting held on Thursday, April 19, 2018, at 7:30 p.m. at 85 South State Street, City of Fairview, County of Sanpete, State of Utah.

Mayor Dave Taylor called the meeting to order at 7:30 p.m.  Council Members present were Cliff Wheeler, Casey Anderson, Mike Jarmen, KaeLyn Sorensen, Bob St. Jacques.  City employees present were Jan Anderson, Justin Jackson, Garrett Sorensen, and Jeremy Wright.  Citizens present were Jackie Combs, Drew Gelger, Mark Atencio, David Olsen, Ramon and Erma Lee Aaron, Bonnie Sheffield, and Krisann Gillies.

Councilmember KaeLyn Sorensen offered the invocation and led the Pledge of Allegiance.

APPROVAL OF MINUTES:

Councilman Cliff Wheeler moved to accept the minutes from March 15, 2018, with the amended changed on the time of the executive meeting.  Councilman Casey Anderson seconded the motion.  The voting was unanimous in favor of.  Councilman Cliff Wheeler moved to accept the minutes from April 4, 2019, budget work meeting.  Councilman Casey Anderson seconded the motion.  The voting was unanimous in favor of.

PUBLIC HEARINGS/APPEARANCES/COMMUNICATIONS:

UAMPS Presentation on the Carbon Free Power Project Sales Contract. Mayor Taylor stated that in the next ten years, where is Fairview City going to get their power from. Jackie Coombs from UAMPS briefed the Council on the Carbon Free Power project which the City needs to decide whether to continue for another year as the risks continue to be mitigated.  It is a standard power purchase agreement.  If this continues to meet the City’s needs and budget continue or if not exit out.  This is a safety net. The cost to the City is $9,000 per year which will be spread throughout the 12 months and added to the monthly billing statement.  Councilman Bob St. Jacques asked about the letter the Council received from Uranium Watch stating their concerns.  These concerns were addressed by UAMPS’ Chief Executive. Jackie can email the response to Councilman Casey Anderson who in turn will email them out to the Council.

REPORTS/ACTION ITEMS – BOARDS/COMMITTEES/STAFF/OFFICERS:

Planning Commission

Scott Elder – Lot Split; Located at Approximately 127 West 400 North. Planning Commission recommended approval.  All requirements have been met.  Councilman Bob St. Jacques moved to approve the lot split for Scott Elder.  Councilman Casey Anderson seconded the motion.  The voting was unanimous in favor of.

Approval to do Engineering Study by Horrocks Engineering on Water Upgrade up Day Lane.  City Employee Justin Jackson approached the Council briefing them on his findings of providing water to Day Lane.  A question for the Council–  does the City want to look at just getting water for that area or consider a 50-year master water plan. Fairview is going to see growth just a matter of when.  If the City has this plan in place, it will help with the development design.  It would be a system-wide approach.  This plan would also help with the City permit which only 13 percent is currently being used.  One of the State permits need to be filed this year.  This plan would help in stating our need and then secure it for our need. If not interested in the 50-year plan, then Horrocks will just investigate this current project.  It was stated that it would be nice to have some numbers before making a commitment.  The cost would roughly be $80,000 to review the system as a whole. There is a possibility the current project can be done without a pump.  The current project would cost roughly

$15,000 and includes the sewer.  Does not mean the City has to put in the infrastructure but it will be included in the plan.  It was stated the City is taking a risk on the timing but providing know information is critical.  The cost to do the study is incorporated into the impact fees, all costs on the loan are calculated in to impact fees.  Councilman Cliff Wheeler stated that the City just spent $30,000 for a plan. Answer—this plan just included a narrow ban putting in a well.  How is the City going to pay for this?  Justin– take out a loan, there is a budget number for auto read meters, include the meters in this project and then use the that particular budget line item to pay for the loan.  The interest rates are good.  Councilman Wheeler how are we going to replace the existing water lines that need to be replaced.  Justin include those lines that need to be replaced into the loan.  The lower well needs to be inspected and some maintenance work done on the green tank (recoating).  It will take nine months to get the masterplan done.  Councilman Bob St. Jacques stated that Leon Day has approached the City for annexation.  There is some growth wanting to come in.  Horrocks will come back next month with better numbers and loan information.

Water Overage Discussion – Reducing Base Water Amount Per Month from 8,000 Gallons to 6,000 Gallons.  Mayor Dave Taylor compiled a report of 196 customers who are on auto water meters.  The following gallons of water were used by the 196 per month for five months:  November 2017, 1,109,893 gallons; December 2017, 560-844; January 2018, 1,023,122; February 2018, 827,354; and March 2018, 859,104.  Of those 196, 14 used 262,490 gallons of water alone in March.  Mayor Taylor proposed the following:  Those people that want to use the extra water should help pay for the extra cost of running the pumps; explore the opportunity of developing the additional three springs at the mouth of the canyon and put them into operation; lower the monthly base amount of water allowed from 8,000 to 6,000 gallons per month; for usage above 6,000 to 30,000 gallons over the base, cost would be $3 per /1,000 gallons per month, 30,000 to 50,000 gallons over base, cost would be $3.50 per/1,000 gallons per month, for 50,000 to 100,000 gallons over base, cost would be $4 per/1,000 gallons per month, for over 100,000 gallons over base, cost would be $4.50 per /1,000 gallons per month; and if a person used the full 8,000 gallons, the increase in their monthly bill would be $6 per month.  It was asked if this study included the cost to produce the water–   yes. Councilman Cliff Wheeler asked about those who do not have an auto read meter, will the City allow them 12 months to pay off the bill.  One-third of the City has the meters, it will take three to five years to install the rest of the meters due to the cost, this could fall in with the water masterplan in the funding.  It was decided to table this item until more information is received on the water masterplan.

Summer Water Schedule Discussion. Fairview City will encourage the citizens who water their yards with culinary water to follow the same watering schedule as Cottonwood Gooseberry Irrigation Company–    odd addresses water Monday, Wednesday, and Friday and even addresses water Tuesday, Thursday, and Saturday from 6 a.m. to 10 a.m. or 6 p.m. to 10 p.m.

Library Lease Amendment #2 Approval.  The City received an amendment to their lease agreement with the State of Utah for another ten-year agreement for office space for the library. The current lease expires the 30^thof April 2018.  All covenants, terms and conditions of the subject lease not modified by this Lease Agreement No. 2 remain in full force and effect.  Mayor Dave Taylor signed lease agreement.  Information to Council only.

INTRODUCTION AND ADOPTION OF RESOLUTIONS AND ORDINANCES:

Resolution No. 2018-04R; Municipal Wastewater Planning Program.  This is a self-audit which the State requires every year.  Councilman Cliff Wheeler moved to approve Resolution No. 20-18-04R.  Councilman Mike Jarman seconded the motion.  The voting was unanimous in favor.

Resolution No. 2018-05R; A Resolution Creating A Sanitary Sewer Management Plan. Councilman Cliff Wheeler moved to approve Resolution No. 2018-05R.  Councilwoman KaeLyn Sorensen seconded the motion.  The voting was unanimous in favor of.

Resolution No. 2018-06R; A Resolution Authorizing and Approving the Carbon Free Power Project Power Sales Contract with Utah Associated Municipal Power Systems; the Initial Budget and Plan of Finance for the Project; and Related Matters.  Councilman Bob St. Jacques stated he had concerns, and they have not been answered– this seems to be new technology and how do we know we will not go over budget?  Jackie Coombs stated that the email clarifies these questions.  She will email it to Casey Anderson to have him forward it on.  The City is only committed to $9,000 for this year.  This is a continued phase so every phase there is an offramp available. Before construction, the City again will have the option to opt out if they choose.  Councilman Casey Anderson moved to approve Resolution No. 2018-06R.  Councilman Mike Jarmen seconded the motion.  The voting was unanimous in favor of.

COUNCIL REPORTS:

Mayor David Taylor – General City Business Update.  Mayor encouraged all to go out and look at the new substation. It is state of the art.  New assignments have been made to the following Council Members:  Casey Anderson will be over sewer, water, and power (UAMPS) and Mike Jarman will be over the 24^thof July and the recreation.

Councilman Cliff Wheeler reported that there has been some shooting out by the cemetery.  If you hear shots let the City know.  The City is getting signs to put up.  A gun range would be nice.

Councilman Casey Anderson a citizen brought a road concern item to my attention. There are some areas that to not have proper road drainage and then there are some spots that have too much drainage.  After the roads are chipped sealed, this item will be addressed.  When the road sweeper brushes off the excess chips, the problem may be solved.  Need to review at that time.

Councilman Bob St. Jacques.  Leon Day came to Planning Commission with a detailed plan of putting in a pre-cast concrete plant.  It was more of an informal conversation.  Farmer’s market is busy with preparations.  Charlet Pemberton had one question she wanted asked.  Can the City put dates on social media of when the dance hall and park are being rented? This would help her with scheduling live music at the market.  It would be better is she just contacted the office each month for that information.

APPROVAL OF VOUCHERS:

Councilman Cliff Wheeler moved to approve the vouchers from March 14, 2018 to April 17, 2018.  Councilman Mike Jarman seconded the motion.  The voting was unanimous in favor of.

ADJOURNMENT:

Councilman Bob St. Jacques moved to adjourn at 8:49 p.m.  Councilman Cliff Wheeler seconded the motion.  Motion carried.